Spaceconnect has two different type of desks: "Bookable", where the desk is reserved for use, and "Agile" where it is not booked, but someone sits at an empty space and they then become marked as occupied.
Based on these two different types, the Outlook addin has two separate options relating to finding desks.
- Desk Reservations is for bookable desks.
- Find Available Desks is for finding agile desks that are currently available.
This KB article covers this second option.
Step 1: Create a new appointment
In Outlook, go to the calendar and select ‘New Meeting’. The standard "New meeting" dialog will appear.
Although the meeting is not required for finding desk spaces, this is the only way to open the addin.
Step 2: Select the Space Connect Add-in
From the ribbon toolbar, click on the SpaceConnect add in which has the text "Search for Available Spaces".
The Add-in will launch in a side bar on the right. Click on "Get Started" to login (A small window may appear whilst the system authenticates you). The addin "Home page" will then be displayed.
Step 3: Open "Find Available Desks"
Click on "Find Available Desks" and enter the Location and Level of where to look for desks.
Once chosen, click on "LAUNCH MAP VIEW" and the available desks will appear highlighted on the live, interactive map.
Important: If there are no Agile desks in the system, the image will appear blank. Please note, this is not a form of booking the desk, but a means to see availability.
A new window opens displaying the floor plan with available desks highlighted in green.