How to Configure "Room Booking Expiry Reminder"

The Booking Expiry Reminder setting notifies meeting hosts that their meeting is about to end soon and prompts users to create an extra booking if they want to extend their meeting. Extending the meeting stops other users from booking the room when it is still occupied.

Note: Users will not be able to extend the meeting if there is a back-to-back booking in the same room

Log in to the admin portal here and sign in using the correct method for your organisation.

In the navigation menu on the left, click "Configuration" and then "Notification Settings" in the drop-down menu.

Click on the "Select Alert/Notification" drop-down menu and select "Room Booking Expiry Reminder". View the current settings (if any) then click "Edit Alert" to make changes.

You can change two things in these settings;

  • Action Time (mins) -  This is how you can adjust the time the notification appears before the meeting ends. 10 minutes is a good estimate, as this gives users time to make adjustments to the meeting before it ends.                                                                                      
  • Current Status - This is how you can turn the notification on (active) or off (inactive)

Once changes have been made, click "SAVE".

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