How to create a Room Booking Account in Google Workspace

This is the third step of setting up your Google integration with Space Connect. Please make sure you follow the next stage at the bottom of each article in order.

We recommend pairing Space Connect with a generic booking ("service") account instead of a personal one. Follow the below steps to set up a generic booking account.

Please ensure you have followed the steps in this article before starting this one.

If your company already uses a generic booking account to manage your meeting room, then the steps below are not necessary and you can move straight onto this article.

Firstly, sign into the Google Admin Console here and click on "Directory" on the left-hand side menu then "Users".

Click "Add New User" and add in the following information:

First Name = Room

Surname = Bookings

Primary Email = bookings

Click on "Manage User's password, organisational unit and profile photo" click "Create" and set your password and untick "Ask user to change their password when they sign in"

Click "Add New User" then click "Done"

You need to provide newly created booking user "Admin" privileges in Google Apps. This will allow Space Connect to manage all resource and user calendars in your Google account instead of requiring each to grant permissions explicitly. From the left-hand menus select "Account" then "Admin Roles". Click on "Services Admin" and then "Assign Role" then click "Assign User". Enter the name of the new bookings account and select "Assign Role".

Once you have completed these steps you can move onto the next stage here.

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