Room Layouts

When using the catering options for a meeting (booked through the Outlook addin).  It is possible to select the room layout that should be configured.  This list of available options is defined in the system.

 

Follow these steps to configure the room layout options available to a user when booking a catering event.

 

Step 1: Login

Login to the Space Connect Administrators Portal at http://admin.spaceconnect.co/

 

Step 2: Open Catering Settings

From the left hand navigation menu, select "Conference & Catering" and then "Internal Catering Settings".  The Caterings Settings page is then displayed.  The first tab on this area is for "Room layouts".  This shows the room layout options that have already been defined.

 

Records can be deleted from this list.  Any deleted items will no longer be visible to users when booking meetings.

 

Step 3: Add Layout

Click on the "ADD NEW LAYOUT" button.  This then opens the "Add New Layout" page. 


Enter the details as required.

  • Name of Layout
    The name of the layout format, such as "Classroom", "Theatre", "Boardroom", "Horseshoe", etc.
       
  • Set-up Time
    How long is required for the room to be setup into this layout (in minutes).  
    This is just a guide and does not affect the room bookings.  No time is automatically added to bookings.
  • Pull-down Time
    How long is required for the room to be reset following this layout being used (in minutes). 
    This is just a guide and does not affect the room bookings.  No time is automatically added to bookings.
  • Image of layout
    Upload a picture of the room layout.  
    This is not displayed to end users, but assists the catering team to understand what they need to arrange.

Click on the "ADD LAYOUT" button. This will save the room layout and will automatically appear in the room layout dropdown for users when they are using the Outlook Addin.