Meeting Room Insights

Reports give insights into many aspects of space utilisation within the office such as desk and room usage reports, to visitor management. Using these reports can help you to maximise the potential of the buildings resources and understand how employees currently use the available space.

Meeting Room insights help users understand the usage of the rooms, their status, bookings, current occupancy, and more.

 

Access Insight Reports

Login to the admin portal - https://admin.spaceconnect.co using your administrator credentials.  Using the navigation on the left click on the heading "Dashboard" and then click "Meeting Room Insights"

 

Report Pages

This report contains five pages of data across three different tabs. Click on each tab to view the page.

 

Report Page 1: SUMMARY

The initial "SUMMARY" page shows all data for all the company, so they need to be filtered down if there is more than one building or if the user is looking for specific data. The available filters are:

  • Location
    This is the building/office. Click on the arrow in the text box to use the drop down menu. Choose the building that the user wishes to see data for. It is possible to choose multiple locations, and leaving it blank automatically selects all.                                                                                                                
  • Level 
    This is the floor of the building. Click on the arrow in the text box to use the drop down menu. Be sure to choose the the location first or all the levels within the company will appear. It is possible to choose multiple levels, and leaving it blank automatically selects all.                                                           
  • Room
    This is how users select specific meeting rooms. Click on the arrow in the text box to use the drop down menu. be sure to filter the other two fields before this otherwise all desks will appear. It is possible to choose multiple levels, and leaving it blank automatically selects all.                                                             
  • Date Range
    This is how users find data for specific date ranges. This can be used to make the date range smaller to see day by day, or make it larger and see by year. Click in the left hand box and select a start date. then click in the right hand box and select the end date.

 

Report Page 2: ACTIVE ROOMS

This page is used to see all active rooms and the utilisation of these rooms. 

Make sure the date range includes todays date to get all up to date information.

 

Report Page 3: AUTO CANCELLATIONS SUMMARY

In Spaceconnect it is possible to set rooms bookings to automatically cancel if the user does not checkin.  This page lists those bookings that have been auto cancelled.  This includes the scheduled start time, end time, and the time the meeting was automatically cancelled.

 

Report Page 4: AUTO CANCELLATIONS LIST

This page goes into more detail on the room bookings that were automatically cancelled. It shows the same as the previous sheet plus whether the meeting has been set to recurring, and who organised the meeting.

 

Report Page 5: AD-HOC MEETINGS LIST

This page displays all the rooms that were booked at the last minute, i.e. created on the panel outside the empty room. This page can be used to establish patterns in the data, such as are rooms close to desks being booked ad-hoc due to being in the line of sight.