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  3. How to use the Space Connect Outlook Plug In

Desk Reservations

Spaceconnect has two different type of desks: "Bookable", where the desk is reserved for use, and "Agile" where it is not booked, but someone sits at an empty space and they then become marked as occupied.

Based on these two different types, the Outlook addin has two separate options relating to finding desks.

  1. Desk Reservations is for bookable desks.
  2. Find Available Desks is for finding agile desks that are currently available. 

This KB article covers this first option.


Step 1: Create a new appointment

In Outlook, go to the calendar and select ‘New Meeting’.  The standard "New meeting" dialog will appear. 
Although the meeting is not required for finding desk spaces, this is the only way to open the addin.


Step 2: Select the Space Connect Add-in

From the ribbon toolbar, click on the SpaceConnect add in which has the text "Search for Available Spaces".  


The Add-in will launch in a side bar on the right.  Click on "Get Started" to login (A small window may appear whilst the system authenticates you).  The addin "Home page" will then be displayed.



 Step 3: Open "Desk Reservationss"

Clicking on "Desk Reservations" will open the desk booking website within a web browser.  The desk booking application is an application dedicate to making and managing reservations so it makes sense to use this rather than use a cut down version in the Outlook addin.

The desk booking application is covered in this article: https://spaceconnect.zendesk.com/hc/en-us/articles/206976909-Create-a-new-desk-booking